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Our traveling production suite, overlooking the USS Midway in San Diego.

For nearly the past seven days, the SolidLine Media team has been hard at work in a suite overlooking the USS Midway in San Diego. We’re there for the American Osteopathic Association’s Osteopathic Medical Conference and Exposition, or OMED 2012. It’s rare that you get to meet the best and brightest osteopathic doctors in the country all in one place.

SolidLine Media was asked to put together short introductory videos on the physicians being honored over the week. We would interview them during the day, then have about 24 hours to turn a video showing their expertise in the profession. To do this we needed our production and post-production staff, not to mention members of our art department, to produce all of the elements needed to bring the piece together.

This year, we traveled to San Diego with more than 1,500 pounds of equipment. Advancements in technology enable us to travel and set up a mini-production company. There was a day when we would have to pack up an entire Avid station and unbox it in a hotel. With today’s tech, it fits into a backpack. Here are a few of the tech products we used over the last week:

Cameras

When traveling for a job like this, we like to have options. Our crew utilized everything from a high-end, large Sony XDCAM, to small EX 3’s. We also travel with plenty of GoPro’s to give us the kind of moving shots only a GoPro can. Of course, the more cameras you travel with, the more bags you have to check. Look for the airline with the best possible rates for checked gear. We like to fly Southwest and find them very friendly to people in the production business.

Video Editing

We chose this occasion to break out the new 15″ MacBook Pro with Retina Display for the first time. What we noticed first? The speed. The new solid state drive was an obvious upgrade from the start. Squeezing video took half as long as our other MacBooks – it just flies. On top of that, it’s an extremely thin notebook. It’s so light, we kept thinking we forgot to put it in our backpack.

The graphics team, hard at work throughout the night.

Workflow

Before getting on the plane, make sure you have a system in place between your video editors and graphics staff. We find it important to have the graphics team on site – this way they can attend our interview shoots and make sure every shot is optimal for post-production.

Plan out your shifts to make sure you’re getting as much productivity (and sleep) as possible. And when graphics and video need to be transferred back and forth, make sure you have the proper technology to do so. Our graphics artists connected their laptops through FireWire 800, and we had a small hard drive to transport graphics to the video editing station. Work with your team to come up with a plan that works best – but make sure you have a plan!

Travel Smart

This kind of goes along with the camera section, but think about what you need to bring to your location before you go. For example, on this trip, we needed a few nine foot long white paper rolls for our interview sets. Instead of traveling with them and worrying about damage, we found a vendor in the area. This saves us money (and headaches) in the long run.

Tomorrow we’ll post a series of videos we’ve produced over the past week. We’re extremely proud to be able to work for the American Osteopathic Association, and we’re equally proud of our staff who can push through late nights to accomplish a goal. To find out how SolidLine Media can add another dimension to your next conference or large event, CONTACT US HERE.